Bylaws

 
1. Name of the Club: The Canadian National Australian Shepherd Association hereinafter referred to as the Club

2. Affiliation: The Club shall work in co-operation with the Canadian Kennel Club and may further affiliate itself with organizations devoted to the aims and objectives of the Club. (for example: The Australian Shepherd Club of America and The United States Australian Shepherd Association)

3. Objectives:

A. The Objectives of the Club shall be:

1. To encourage and promote the quality in the breeding, exhibiting and education of purebred Australian Shepherds in Canada and to do all possible to bring their natural qualities to perfection.

2. To urge members and breeders to accept the standard of the breed as originated by the Australian Shepherd Club of America and as approved by the Canadian Kennel Club as the premier standard of excellence for the Australian Shepherd.

3. To do all in its power to protect and advance the interest of the breed through rescue and education. To encourage and demonstrate sportsmanlike conduct in all venues of competition.

4. To conduct sanctioned and approved events under the rules of the Canadian Kennel Club. For example Conformation Shows, Obedience Trials, Agility Trials, Tracking Tests and Herding Trials.

5. To abide by the principles of the Canadian Kennel Club Code of Ethics, By-laws and Constitution.

6. The Club shall be operated on a non-profit basis. Any resulting surplus shall not be used to the benefit of any member of the Club.

7. The members of the Club shall adopt and may from time to time revise such By-laws, Constitution and Breed Standard as may be required to carry out these objects.

8. The Head Office by which Legalities will lay is the home Province of the President.

 

B. Specialty Shows:

The Club will hold a “Specialty Show” at the Board of Directors/Executive discretion and in accordance with the CKC rules: Policy and Procedures Manual (Conformation, Obedience, Agility, Tracking and Herding Show Rules and Regulations books). All members of the Club, Executive, Board of Directors and public are eligible to participate in the Clubs’ Specialty Show. Those persons having hired the Specialty Judge may not exhibit to or have dogs owned or co-owned shown to that Judge at that years Specialty Show. A Specialty Show must be held every 2 years at the Board of Directors/Executive discretion in accordance with the Canadian Kennel Club Rules.

C. Area of Operation:

All Provinces and Territories consistent with the Geography of the Dominion of Canada. Nothing herein written shall be deemed to delimit the area in which the members may seek to achieve their purposes.

D. Revision of Constitution:

Changes in this Constitution may be made only after purposed alterations have been raised for debate at a regular meeting of the Club and have thereafter been signed by 75% of the current paid membership then to be voted on according to By-laws. Only exception is the CKC deeming changes to said constitution, changes will be made automatically then the membership will be notified.

 

Article I

Membership

Section 1 – Membership Year:

The membership year will run from January 1 up to December 31 of the same year. Membership in the club shall be based on the calendar year.

2. Eligibility: Membership shall be open to all persons eighteen years of age and older who are in good standing with the Canadian Kennel Club and who subscribe to the purposes of this club.

3. Types of Membership:

A. Individual (paid membership) One person. One vote and CNASA Newsletter.
B. Associate (paid membership) This is a non-voting member. The Associate Member is entitled to the CNASA Newsletter.
C. Family (paid membership) Two life partners and all children under the age of 18. Two votes and CNASA Newsletter.

4. Dues: Membership dues shall be payable by January 1 of each year. During the month of November or December the Secretary shall notify, by regular mail service, each member that the dues for the ensuing year are payable. Dues can be paid in Cash or by Cheque. If the Cheque goes NSF a minimum of $20.00 service fee will be issued to the signer of the NSF Cheque. A NSF Cheque does not constitute membership. All dues will be in Canadian Currency. Dues will be decided upon by the current Executive and BOD with input from the membership.

5. Application for Membership: Each applicant for membership shall apply on the form as provided that the applicant agrees to abide by this Constitution and By-laws and the rules of the Club and The Canadian Kennel Club. The application shall state the name and address of the applicant and signature of that applicant. The applicant’s name and address will be published in 1 issue of the Club Newsletter for comment from the membership. Any comments from the Membership must be received within 30 days of the Newsletter being published. Accompanying the application, the prospective member shall submit dues payment for the current year. Applications received past January shall be considered payment for the current year only. The applicant will receive from the Club Secretary a current copy of the Constitution and By-Laws.

6. Approval of Membership: The Board of Director/Executive hold the right to refuse any membership application, without notifying the applicant of the reason for refusal. Dues will be returned to the applicant.

7. Termination of membership:

A. Resignation: any member in good standing may resign from the Club upon providing written notice to the Secretary.
B. Lapsing: A membership will be considered as lapsed and automatically terminated if such member’s dues remain unpaid 60 days after the first day of the Current year.
C. Expulsion: A membership may be terminated by expulsion for the following reasons:

1) the person is found guilty under provincial or federal laws of cruelty to animals or neglect of animals
2) a person has been suspended by the Canadian Kennel Cub and has been barred from being a member of The Canadian Kennel Club.

D. If an individual or family owes the Club money from the current or past years. Upon receipt of the owed money a renewal of membership can be submitted for approval from the board of directors.

2. Voting Privileges: An individual must be a member for one FULL year prior to being granted voting privileges. Unpaid memberships dues shall constitute denial of voting privileges. Only regular and family members are entitled to a vote. Individual Membership equals 1 vote. Family membership equals 2 votes. No members under the age of 18 will be allowed a vote.

 

Article II

Meetings

Section 1 – General Meetings:

1. The Annual General meeting of the Club shall be held in conjunction with the National Specialty and held in the zone hosting the National Specialty. Notice of place, date and hour as designated by the Board of Directors/Executive will be sent to each member of the Club by regular mail at least 90 days prior to the date of the meeting. The quorum for the annual meeting shall be 20% of the total current membership, all of whom must be in good standing with the Club.

2. Special General Club Meetings:

a. The Board may call a special general meeting of the club at any time by providing such notice to the membership. In the case there is no National Specialty being hosted by a Zone the Board/Executive will pick the suitable time and place.
b. The board is obligated to call a special general meeting upon the Secretary; receiving formal request. Such request must be signed by at least 50% of the members in good standing with the Club. Such meeting shall be held at such place, date and hour as may be designated by the Board of Directors/Executive. Written notice of such meeting shall be mailed by the Secretary at least 30 days and not more than 45 days prior to the meeting. The notice of the meeting shall state the purpose of the meeting and no other club business may be transacted. The quorum for such a meeting shall be 20% of the members in good standing.

1. Board Meetings: The first meeting of the Board shall be held by electronic mail on or about March 2000 at that time a Board of Directors and Executive will be selected. Therein after Board meetings shall be held directly following the Annual General Meeting and any election. Meetings of the Board of Directors/Executive shall be held at such time and place as designated by the Board/Executive with at least 40% of the board in attendance for a quorum. Electronic mail or Conference Calls can be deemed as meetings for the convenience of the Board/Executive. Written notice of such meetings shall be mailed by regular mail or e-mail, by the Secretary to each member of the Board/Executive at least 30 days prior to the meeting. The Board of Directors/Executive may conduct its day to day business by mail or electronic mail. The number of meetings per year to be held is at the discretion of each current Board/Executive as deemed essential.

 

Article III

Executive, Directors, Finance and Zones

Section 1 – Board of Directors/Executive:

1. The Board of Directors shall be comprised of the Executive (President, Vice President, Secretary and Treasurer) plus a minimum of 4 Directors representing a minimum of 4 of the 6 regions across Canada all of whom must be Canadian Residents and members in good standing with the Canadian Kennel Club/The Canadian National Australian Shepherd Association. No more than 2 Directors may be elected from any one region and Directors must reside in the region they represent. They shall be elected for 2 year terms as provided and shall serve until their successors are elected. All Executive and Directors are voluntary positions and these people seek no monetary value from their positions. General management of the Club’s affairs shall be entrusted to the Board of Directors/Executive.

2. Executive: The officers of the club shall be the President, Vice-President, Secretary and Treasurer. All must be residents of Canada and members in goods standing of the Canadian Kennel Club/The Canadian National Australian Shepherd Association.

A. The President shall chair all Board and General meetings of the Club, he/she will have a deciding vote in the instance of a voting tie; he/she will run orderly and timely meetings; he/she will enforce the By-laws and Constitution of this Club; he/she will assist where need and offer sportsman like behaviour and shall have such duties and responsibilities as specified in these By-laws.
B. The Vice-President shall assume the duties and exercise the responsibilities of the President upon the direction of the President or in such case as the President is unable to carry out the duties and responsibilities of the President. He/she will enforce the By-laws and Constitution of this Club; he/she will assist where needed and offer sportsman like behaviour and shall have such duties and responsibilities as specified in these By-laws.
C. The Secretary shall keep a record of all votes taken in the order of business. The secretary shall receive and send correspondence on behalf of the club to notify CKC of changes to the Executive/Board of Directors, notify members of meetings, compile the agenda for Club meetings and keep minutes of all Club meetings, notify new members of their membership, notify Officers and Directors of their election to office; keep a roll of current members of the Club complete with addresses and telephone numbers and e-mail addresses; to make sure that “the application for club renewal” with the CKC is filled out and that the Treasurer has issued a cheque for the appropriate amount to go with the said application. In an election year it is also the responsibility of the outgoing secretary to make sure that all changes to the Board of Directors/Executive has been sent to CKC, and carry out such other duties as are prescribed in these by-laws.
D. The Treasurer shall collect and receive all revenues of the Club and shall deposit same in a Club bank account as approved by the Board/Executive in the name of the Club. The Treasurer may also assist the Secretary in his/her duties at the direction of the Secretary. The books of the club shall be open to inspection by the Board at anytime and financial report shall be provided at every meeting of the Board and every annual general meeting of the Club. The Financial records of the Club shall be the property of the Club and handed over to the President at his/her request. The Secretary and Treasurer positions can if necessary, be a combined position.

Section 2 – Cheque Signing Authorities:

To prevent controversy and for the protection of the Club no two, cheque signing authorities of the Club will be members of the same family, living common-law or living in the same residence (family dwelling).

Section 3 – Bank of Choice:

Each Board/Executive will select their cheque signing authorities for their term. The Bank of Choice will be a National Bank of Canada. All funds will be held in the country of Canada.

Section 4 – Vacancies:

Should any vacancy occur on the Board/Executive, the Board/Executive may in its own discretion, appoint a member of the Club to fill the vacancy. Should a vacancy occur in the office of President, such vacancy shall be filled automatically by the Vice-President and resulting vacancy in the office of Vice-President shall be filled by a majority vote of the Board/Executive.

Section 5 – Terms of Office:

The elected Executive and Directors shall take office on January 1st of the year following the election. Each of the former Board members/Executive shall turn over to his/her successor in office, all properties and records relating to that office by January 1st of the new term.

Section 6 – Zones:

The Zones are defined as the following:

– Zone 1 (BC & Yukon)
– Zone 2 (Alberta)
– Zone 3 (Manitoba, Saskatchewan & NWT)
– Zone 4 (Ontario and Nunavut)
– Zone 5 (Quebec)
– Zone 6 (New Brunswick, Nova Scotia, PEI & Labrador)

Leaving this open to change when more individuals from all areas of Canada become involved with the Canadian National Australian Shepherd Association.

1. Board Meetings: The first meeting of the Board shall be held by electronic mail on or about March 2000 at that time a Board of Directors and Executive will be selected. Therein after Board meetings shall be held directly following the Annual General Meeting and any election. Meetings of the Board of Directors/Executive shall be held at such time and place as designated by the Board/Executive with at least 40% of the board in attendance for a quorum. Electronic mail or Conference Calls can be deemed as meetings for the convenience of the Board/Executive. Written notice of such meetings shall be mailed by regular mail or e-mail, by the Secretary to each member of the Board/Executive at least 30 days prior to the meeting. The Board of Directors/Executive may conduct its day to day business by mail or electronic mail. The number of meetings per year to be held is at the discretion of each current Board/Executive as deemed essential.

 

Article IV

Club Year, Voting, Nominations and Elections

Section 1 – Club Year:

The Club’s fiscal/financial year shall begin on the 1st day of January and end on the 31st day of December.

Section 2 – Voting Privileges:

An individual must be a member for one FULL year prior to being granted voting privileges. Unpaid membership dues shall constitute denial of voting privileges. Membership dues must have been paid by March 1st of the election year to be eligible to vote. Only Individual or Family members are entitled to a vote. One Individual membership equals one vote. Family membership equals 2 votes. No member under the age of 18 will be allowed a vote.

Section 3 – Voting:

At the Annual General Meeting or at a Special General Meeting of the Club voting shall be limited to those members in good standing who are present at the meeting, except for the election of Executive and Directors and amendments to the Constitution and By-laws (and Standard for the Breed) which shall be decided by written ballot. The Board of Directors may decide to submit other specific questions for decision of the members by written ballot. Non-residents of Canada are ineligible to vote.

Section 4 – Elections:

1. Ballots: The Election of Executive and Directors shall be conducted by secret ballot. Proxy ballots to be valid must be received by the Secretary in a sealed envelope inside an outer envelope. Ballots shall be counted by two (2) persons who are members in good standing with the Club with neither members of the current Board/Executive, nor candidates on the ballot. The person receiving the largest number of votes from each position shall be declared elected. If any nominee is unable to serve for any reason, such nominee shall not be elected and the vacancy so created shall be filled by the new Board of Directors/ Executive in the manner provided by Article III, Section 4.

A. Executive shall be elected by the membership of the Club.

1. The Directors of the Club shall reside in the region which they are representing and shall be elected by the members residing in each specific region.

2. In the beginning (March 2000) the Executive and Directors will be appointed according to interest on their part. This is the only time Executive and Directors will be appointed.

3. Nominations: No person may be a candidate in the club election who has not been nominated in accordance with these By-laws. A Nominating Committee shall be chosen by the Board of Directors 120 days (4 months) before elections. The Committee shall consist of 3 members from different areas of Canada. The Nominating Committee may conduct its business by conventional mail or e-mail. A Candidate may be nominated by any member of the Club. The Candidate may not be nominated for more than one office or position (except in the case of Secretary/Treasure positions being combined). The Nomination must be in writing and sent to the Nomination Committee. The Committee shall then submit its slate of candidates to the Secretary who shall mail the list, including the full name of each candidate and the name of the province or region in which he/she resides, to each member of the Club on or before 90 days, together with a blank envelope and a return envelope addressed to the Secretary the marked “Ballot” will be returned to the Secretary within 45 days from the initial mailing. The Membership will be notified of specific return dates on the ballot. Each ballot must be signed by the voting Member(s). The Nomination Committee shall check the returns against the list of members who dues are paid for, and shall certify the eligibility of the voters as well as the results of the voting which shall be announced at the Annual General Meeting or by written notification to all members.

Section 5 – Committees

1. Standing Committees: The Board may each year appoint standing committees to advance the work of the Club in such matters as Conformation Shows, Obedience Trials, Membership, Newsletter, Elections and Nominations, etc. Such Committees shall always be subject to the final authority of the Board of Directors/Executive.

2. Committee Appointments: Any committee appointment may be terminated by a majority vote of the Board/Executive upon written notice being sent to the appointee, and the Board/Executive may appoint a successor to the person whose services have been terminated.

 

Article V

Discipline

Section 1 – Canadian Kennel Club Suspension:

Any member who is suspended, debarred, expelled or deprived of privileges from the Canadian Kennel Club automatically shall be suspended from the privileges of the Club, for a like period. Anyone who has been charged and found guilty Provincially/Federally of criminal abuse of animals will be barred membership. If any member of the Club is found guilty of the above he/she will automatically lose their membership in the Club.

 

Article VI

Amendments

Section 1 – Proposal for Amendments:

1. Amendments to the Constitution, the By-laws and Breed Standard may be proposed by the Executive/Board of Directors or by written petition addressed to the Secretary signed by 75% of members of the Club in good standing. Amendments proposed by such petition shall be considered by the Board of Directors at the next regular meeting and must subsequently be presented to the members of the club with the recommendations of the Board/Executive within 90 days of the date when the petition was received by the Secretary.

2. Amendment by Vote: The Constitution, By-laws, and Breed Standard may be amended at anytime provided a copy of the proposed amendment has been mailed by the Secretary to each member in good standing, accompanied by a ballot on which he/she may indicate his/her choice for or against the action to be taken. Notice with such ballot shall specify a date is not less than 30 days after the date of mailing, the ballots must be returned to the Secretary to be counted. The majority of the members in good standing who return valid ballots within the time limit shall be required to effect any such amendment. In the case of the Breed Standard, a 75% majority vote is required to affect an amendment, of which 60% of the mailed ballots have been returned. As per CKC By-laws the Breed Standard can not be changed within the first 5 years of the Clubs affiliation with the CKC.

3. Canadian Kennel Club Approval: No amendment to the Constitution, By-laws, Breed Standard shall become effective until it has been approved by the CKC. CKC amendments will be effective immediately. The membership will be kept apprised by the Board of Directors of any changes the CKC wish upon the Clubs By-laws and Constitution.

Article VII

Dissolution

Section 1 – Dissolution:

The Club may be dissolved at any time by the written documented consent of at least 50% of the eligible voting members: proxies are not permitted in this case. In the event of the dissolution of the Club, other than the purposes of reorganization, whether voluntary or involuntary or by operation of law, none of the property of the Club, nor any of the proceeds thereof, nor any assets of the Club shall be distributed to any members of the Club. After payment of the debts of the Club, its property and assets shall be given to a charitable organization for the benefit of dogs such organization being selected by the Board of Directors at the time of dissolution.

 

Article VIII

Order of Business

Section 1 – Order of Business:

At meetings the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

– Roll Call Minutes of last meeting
– Report of President Report of Secretary (including correspondence)
– Report of Treasurer
– Reports of Committees
– Election of Executive and Board (at annual meeting)
– Announcement of new members
– Unfinished/Old Business
– New Business
– Adjournment

2. At meeting of the Board, the order of business, unless otherwise directed by a majority vote of those present, shall be as follows:

– Reading of minutes of last meeting
– Report of Secretary (including correspondence)
– Report of Treasurer
– Reports of Committees
– Unfinished/Old Business
– Election of New Members
– New Business Adjournment